B. Connect Google Calendar To LIZ

This guide will help you connect your organization's Google Calendar to LIZ at the admin level. This is one level above the user connection, meaning you establish the connection centrally instead of each user having to do so individually.

Important: This integration ensures that appointments between LIZ and Google are synchronized, even if individual users are not connected to your calendar. This helps you avoid double bookings.

What you need:

• Access to Google Resources Meeting Room or Google Admin
• Access to LIZ Workspace Manager (role: Super Admin)

1.1. Prepare Google resources using Calendar

1. Find the meeting room calendar and click on the three dots
2. Open Settings and Sharing
3. Go to the “Integrate Calendar” section
4. Copy the calendar ID/calendar email (example: c_188arv0q21hbqghall3t8fuvur0am@resource.calendar.google.com). You will need this later in the LIZ Workspace Manager.

1.2. Prepare Google resources using Google Admin

1. Open the Google Admin console and search for “Buildings and resources”
2. Select the “Resource Management” section
3. Click on the desired resource
4. Copy the calendar email address of the resource (e.g., c_188arv0q21hbqghall3t8fuvur0am@resource.calendar.google.com)

→ You will need this ID later in the LIZ Workspace Manager.

2. Connect to LIZ Workspace Manager

• Open LIZ Workspace Manager
• Go to Setup > Structure and edit the desired meeting room
• Enter the email address you copied earlier in the “Google Resource Mail” field and save
• Go to Setup > Organization > Integrations and click on “Sign in to Google”
• You will be redirected to Google and a pop-up will ask for permissions:

• Check all boxes if possible

• Share with the entire organization

• Click Continue to complete the connection
• After returning to LIZ: reload the page. Under “Integrations,” you should now see:
• a green check mark
• the “Sign out of Google” button

If not: click “Sign in to Google” again and repeat the process.

3. Test connection

• Book a meeting room in LIZ:

→ The appointment (including title, comments, guests) should appear in the room's Google Calendar.

→ Please note: if the user is not logged in, the admin email address will be used as the booker.

• Book a meeting room in Google Calendar:

→ This should appear as a red block in the LIZ Booker.

Congratulations! The connection between Google Calendar and LIZ is now active.

Troubleshooting: If something does not work

• Was the correct email address entered as a proxy in the room and was the connection to LIZ established using this address?
• Are all the necessary rights entered in the company application?

• Was the app approved for the entire company when you signed up?