C. Assign Resources

Brief explanation

Under Users > Departments, different booking options can be assigned to all existing departments. This allows you to control which departments are permitted to book which resources and which are not.

Step-by-step guide

1. Open the LIZ Workspace Manager
2. In the Setup or Management section, go to the ‘Users’ section and select ‘Edit departments’
3. There, select the department you wish to edit
4. To assign booking options to the department, click on the three dots under ‘Action’ on the right-hand side
5. In the pop-up window that appears, select which resources (tables, meeting rooms, parking spaces, etc.) you wish to assign
6. In the overview that now appears, you will find all available buildings with the corresponding floors and, for example, tables
7. Now select which tables, for example, the department is allowed to book; these should then have a tick, whilst tables that are not to be bookable should not have a tick
8. If you are using VIP rights, you can also select here which tables should be assigned VIP rights for the department; to do this, the VIP field must be ticked
9. Once you have finished, click Save and all changes will be applied immediately

Tips & tricks

• If you wish to edit multiple departments at the same time, you can click the small box next to ‘Department’ on the left-hand side of the overview. The ‘Action’ menu will then appear, allowing you to select which resource allocation you wish to adjust for all departments.
• By default, all resources are bookable for departments; if certain resources are not to be bookable, this would need to be adjusted via, for example, ‘Allocate tables’.
• The ‘VIP’ field can be used to specify that a department should have priority booking rights for resources. The ‘Standard’ field would be used to specify the regular booking time.