B. Edit Groups

Brief explanation

Groups can be used to define additional booking permissions for specific individuals. This allows you to flexibly expand the rules without changing the general settings for everyone.

Example:

If a department is not normally permitted to book a particular table, individual members of that department can still be granted permission to book it via a group.

In addition, individual booking rules can be set via groups. This includes, for example, how far in advance certain resources can be booked. This allows individual people or teams to book resources earlier than others.

Step-by-step guide

1. Open the LIZ Workspace Manager
2. In the Setup section, go to the ‘Users’ section
3. There, select ‘Manage groups’
4. In this view, you can see all existing groups
5. If you want to create a new group, simply click on ‘Create new group’

Tips & tricks

• If you want to edit several groups at once, you can click the small box next to ‘Group’ on the left-hand side of the overview. The ‘Action’ menu will then appear, and you can select exactly what you want to adjust for all groups.
• If required, individual booking periods can also be set for the various resources.
• By default, no resources are bookable for groups. The bookable resources would therefore first need to be assigned.
• The ‘VIP’ field can be used to specify that a group should have priority booking rights for resources. The ‘Standard’ field applies the organisation’s regular booking times.
• Users can also belong to multiple groups.